Payments

Part of Money.

What has actually left the bank: paid to date, due in the next 14 days and overdue, with a dialog to record a payment and take a signed receipt.

Methodology: A payment settles a stage or an invoice and supersedes it in the cashflow, so money is never counted twice. Cash and cheque payments can capture the supplier's signature on the phone and a receipt is emailed with the signature attached. Payments without an invoice (a one-off, a deposit in cash) are recorded against the phase directly.

Steps:

  1. Read the tiles — Paid to date, Due next 14 days, Overdue — and the due list beneath.
  2. Press Record a payment: who you are paying, the phase, optionally the job and the stage it settles, what it is for, amount, date, method and reference.
  3. Hand the phone to the supplier to sign when paying in cash; the receipt is stored and emailed.
  4. Signatures missed on site can be collected later from On Site → Get a Signature.

In the recommended process